About The Global Performance Audit Unit

The Global Performance Audit Unit is the leading authority in Performance Management
Systems Maturity Assessment. Our purpose is to provide integrated strategy and performance
assessment solutions through rigorous research, education and analysis.
Based on over 20 years of experience and a combination of academic and practitioner
research in the field of strategy and performance, we have developed a unique set of
frameworks for assessing the maturity level of organizational performance management
systems. The concept and services of the GPA Unit are available worldwide, as it is supported
by a dedicated online platform and a global network of accredited partners.

Role Summary
We are seeking a Strategic Events Coordinator to oversee the full planning and delivery of high-profile events, including forums, executive evenings, webinars, and on-site meeting campaigns. This role combines strategic event design, stakeholder coordination, vendor management, and operational execution across both online and in-person formats. The Strategic Events Coordinator will work closely with key internal stakeholders to ensure all events run seamlessly and reflecting GPAU’s standards of excellence.

Your main responsibilities include:

1. Event Planning & Execution:

- Develop and manage the annual events calendar, ensuring alignment with
organizational objectives, covering forums, awards ceremonies, executive evenings,
webinars, and meeting campaigns.
- Oversee the planning, budgeting, and coordination for flagship events, ensuring
seamless event execution by collaborating with operational teams.
- Work closely with senior internal stakeholders to ensure alignment and successful
delivery of event objectives.
- Coordinate venue sourcing, site visits, and logistical requirements for all events.
- Facilitate hybrid, virtual, and in-person events, ensuring all technical and operational
aspects run smoothly, including live streaming when necessary.
- Coordinate meeting campaigns, ensuring scheduling, venue arrangements, passes,
meeting agendas, and materials are prepared and distributed.

2. Stakeholder & Vendor Management:
- Coordinate with speakers, moderators, and VIPs, ensuring alignment on content and
logistics.
- Engage and manage vendors to ensure cost-efficiency, quality service delivery, and
alignment with event goals.
- Collaborate with finance and legal teams to ensure procurement processes, contracts,
and payments are handled according to organizational standards.
- Maintain strong vendor relationships and ensure timely, high-quality service delivery.

3. Post-Event Reporting & Continuous Improvement
- Lead post-event reporting, compiling feedback from attendees and stakeholders to
assess event success and areas for improvement.
- Track event KPIs (e.g., attendance, engagement, client satisfaction) and generate
actionable insights to refine future event strategies.
- Share data and insights with senior leadership to inform decision-making and drive
continuous improvements in event planning and execution.
- Collaborate with internal teams to identify opportunities for cost optimization and
process improvements.

We expect you to:

- Experience in event coordination, with a focus on managing both in-person and virtual events.
- Strong organizational and logistical skills, ensuring events are executed seamlessly from start to finish.
- Ability to collaborate with senior stakeholders to ensure alignment with event objectives and deliver a positive attendee experience.
- Excellent communication skills and the ability to engage with vendors, speakers, and participants professionally.
- A keen eye for detail, ensuring all aspects of the event are well planned and executed.
- Proficiency with event management platforms and virtual event tools to support smooth event delivery.
- A proactive attitude, with the ability to identify and solve problems to ensure events stay on track.
- A creative approach to organizing engaging events and enhancing the attendee
experience.
- Bachelor’s degree or relevant experience in Event Management, Business or a related field.
- Ability to manage multiple events simultaneously while maintaining a high level of
organization.

What we offer:
- Opportunities for professional growth in managing high-profile events and refining your skills in event coordination across both in-person and virtual formats.
- Exposure to a wide range of events, from forums and executive evenings to webinars and client meetings, enabling you to develop expertise in diverse event formats.
- Collaborative and dynamic work environment, where you’ll work closely with internal
stakeholders and have the chance to contribute to large-scale events that make an
impact.
- Continuous learning and development, with access to training and resources to expand your event management skills and advance in your career.
- Supportive team culture, where you’ll be encouraged to innovate and take ownership of your role, with ample opportunity to lead and shape the success of each event..

Some business facts about The KPI Institute:

• 20 years spent on researching KPI best practice;
• 220+ research reports published to date;
• 6 continents on which we deliver trainings;
• 42 global partner organizations;
• 78 countries where we delivered educational programs.

Some friendly facts about The KPI Institute

• Young and enthusiastic working environment;
• A work environment that rewards innovative ideas;
• Flexible working hours;
  

Application info required:

• CV;
• Cover letter.
  

Contract/Engagement type: Independent Contractor or Employment
Starting date: To be discussed after an interview
Duration: Undetermined period, with 3 months’ probation period
No. of hours: Up to 40h/week
Working schedule: During office hours: 08:00-17:00 or 09:00-18:00 
Location: Remote